Executive Business Coordinator
Executive Business Coordinator
Full-Time - Encinitas, CA
Metajive is looking for an Executive Business Coordinator
You are upbeat, extremely organized, detail-oriented and an approachable professional. You are someone who is a resourceful problem solver and can hit the ground running.
You have a sharp business mind and proven success in managing daily responsibilities simultaneously that are all intricately connected together throughout the organization. You will have great clarity of the relevance of the responsibilities and how it intricately impact how the company runs on a daily basis.
You will support the CEO through his daily meetings, supporting his efforts with new business development by managing meeting schedules, and timelines for the requests and organizing teams to provide deliverables. Proficient in managing multiple competing priorities in a fast-paced constantly changing environment
Responsibilities:
- Executive Assistant to CEO of both Metajive and PXLP
- Heavy calendar management (attentive and personable gatekeeper)
- Coordinate calendars and workflow for the CEO – coordinate internal and external meetings.
- Weekly prioritization of the President’s schedule and commitments.
- Monitor email inbox and action any items that can be resolved by other team members or myself. Prioritize items that the President needs to action.
- Manage input of CEO’s billable hours into Harvest + other C-Level members upon request
- Main point of contact for new business emails and calls:
- Manage the new business pipeline and the different stages of maturity through Hubspot and the main point of contact for new business emails and calls:
- Prepare HQ for in-person client meetings inc. conference room set up, refreshments, etc
- Assist with booking travel for the CEO and team when needed (shared responsibility)
- General Office Management including maintaining inventory, accepting deliveries, keeping shared spaces tidy etc.
- Assist with managing team gifts, thank you notes, team birthday & anniversary cards.
Compensation & Benefits:
- Salary based on experience
- 401(k) with employer contribution (eligible after 6 months of employment).
- Health, dental, and vision insurance benefits
- Paid time off and paid Holidays Including full winter break.
Position Type and Expected Hours of Work
- This is a full-time position Monday through Friday, hours flex between 8/9:00 a.m. to 5/6:00 p.m. Must be willing to work 5 days a week in our Encinitas office for the first 90 days before moving to a hybrid 3-days in-office schedule + any additional days for on-site client visits.